Features: more than just management software

KiteFlow does the heavy lifting for you: from scheduling to profit tracking, detecting data entry errors, and sending automated reports.

Automatic Scheduling that follows your rules

Our intelligent engine doesn’t just “fill slots”. It analyzes preferences, instructor availability, lesson breaks, open courses, and courses already in progress to create the perfect schedule in seconds!

In addition, the system prioritizes learning continuity, automatically matching each student with the same instructor they started their journey with.

You have the final say

Unexpected change? The generated schedule is your starting point. With Drag & Drop you can easily refine the plan in seconds: move a lesson from one instructor to another or change the time instantly.

Delegate without stress: 3 clear user roles

Everyone sees only what they need to, ensuring maximum efficiency and data security.

1. Owner

Has full control. Sees everything the Manager does and has exclusive access to revenue reports, payments, and overall business performance.

2. Manager

Handles day-to-day operations: course management, customers, rentals, and scheduling. Does not have access to sensitive financial reports.

3. Instructor

Accesses their personal area to check assigned lessons, actual hours worked, and their monthly compensation updated in real time.

Your intelligent business partner

Stop searching for errors and numbers. Let KiteFlow highlight them and send you reports automatically.

Proactive control

KiteFlow acts as a tireless supervisor, checking the front desk’s work to ensure no detail is overlooked and no revenue is lost.

Automatic surcharge calculation.
Customers exceeding the configured debt threshold.
Customers with credit balance.
Courses left open for too long.
Lessons without an assigned course type.
Lessons without recorded actual hours (which would not be paid!).

The result? Complete managerial oversight of front desk operations. Prevent financial losses and ensure perfect data entry—without manual checks.

The pulse of your business

Daily and monthly automatic reports for the “Owner” with the numbers that truly matter:

Receive an email summary of the previous day’s revenue (courses, services, shop) and a detailed monthly report like this:

Total Monthly Revenue: ... €
Total Monthly Lesson Hours: ...

Course Summary
Introductory Course: 1.50 hours (€120.00)
Basic Course: 34.00 hours (€1,170.00)
Private Lessons: 23.50 hours (€1,762.50)

24/7 Personal Assistant

A KiteFlow expert always by your side—even on Sunday at 8:00 AM.

We’ve integrated an Artificial Intelligence system that knows every single feature of the management software. No need to search the manual or wait for office hours:

Instant answers: “How do I add a partner to a course?”
Technical support: Step-by-step configuration guidance.
Always available: 24/7, in every language.

"AI doesn’t replace our human support—it enhances it, giving you the freedom to operate without ever feeling alone."

No waiting time,
maximum productivity.

No more paper and pen. Welcome to digital registration.

Stop wasting time transcribing unreadable personal details and searching for signed liability waivers. With KiteFlow, students handle everything themselves.

Your personal QR code
We provide your school with a unique QR code. Place it at the front desk or send the registration link by email: customers register independently via smartphone, tablet, or computer.
Zero data entry
Personal details, selected course, check-out date, privacy acceptance, and liability waiver. All data entered by the student automatically flows into the management system—without a single minute of work for you.